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IAP / Statute /
 
19.02.2005
 
The Constitution of the IAP. Article 13. The Secretary General
 

 

13.1. There shall be a Secretary General of the Association, who shall manage the day-to-day affairs of the Association.
 
13.2. Without prejudice to the generality of the preceding paragraph the Secretary General shall have the following powers and duties:
a)     to make proposals for annual budgets and financial statements to be adopted by the Executive Committee;
b)    to make proposals for annual working programs to be adopted by the Executive Committee;
c)     to admit applicants to individual membership in accordance with Article 5 and to suspend the membership of or expel individual members in accordance with Article 8;
d)    to organize meetings of the Executive Committee and to report to the Executive Committee on the affairs of the Association;
e)     to execute and communicate where appropriate the resolutions and decisions of the Executive Committee and of the General Meeting;
f)      to direct the management of the Bureau of the Association in accordance with paragraph 7 of this Article;
g)     to direct the management of the Treasury of the Association in accordance with paragraph 9 of this Article;
h)    to maintain the records and files of the Association, including the minutes of the meetings of the Executive Committee and the General Meeting;
i)       to make proposals for and to assist the Executive Committee in the discharge of its functions under Article 10.2.j. and for his purpose to work at Conference Committees.
 
13.3. The Secretary General shall be elected by the General Meeting. Pursuant to paragraph 4 he shall be elected on nomination of the Executive Committee. He shall serve for a term commencing immediately after the termination of the General Meeting, at which he was elected and ending at the termination of the 6th Annual General Meeting thereafter, and he shall be eligible for re-election.
 
13.4. Nominations for election as Secretary General may be made by not less than 10% of the organizational members or by not less than one hundred individual members. Such nominations shall be submitted to the Secretary General at least three months before the General Meeting at which the election is due to be made. If no such nomination is received, the person nominated by the Executive Committee shall be deemed to be elected. 
13.5. The Executive Committee, by a resolution adopted by a two thirds majority of its members, may recommend the General Meeting to dismiss of the Secretary General, if his continuation in the office of Secretary General is considered detrimental to the Association
 
13.6. In the event of dismissal, resignation, death or permanent incapacity of the Secretary General, the Executive Committee shall appoint one of its members, who shall serve as the Secretary General until the expiration of term of powers of the Executive Committee. In the event of temporary incapacity of the Secretary General, the Executive Committee may appoint one of its members, who shall serve as Secretary General for the duration of such incapacity. 
 
13.7. There shall be a Bureau of the Association, which shall assist the Secretary General. The Bureau shall be located at the place of residence of the Secretary General or at some other suitable place to be determined by the Executive Committee with the consent of the Secretary General. The Secretary General may employ such personnel as are required to enable him to manage the day-to-day affairs of the Association, provided that the costs of the Bureau do not exceed the costs included therefor in the annual budget.
 
13.8. The Secretary General shall be paid such emoluments as may be determined by the Executive Committee at the time of his election, depending on any increase, which may be determined from time to time by the Executive Committee.  The annual budget shall provide for his emoluments and expenses, for the running costs of the Bureau and for any other expenses incurred in the conduct of the affairs of the Association.
 
13.9. All liquid assets of the Association, including annual membership dues and funds generated by the Annual Conference and all other Association activities shall be deposited in the Treasury. Funds which are generated or donated for a specific purpose may be appropriated in the Treasury to that purpose. The Secretary General shall manage the Treasury for the benefit of the Association and may therein deposit and therefrom disburse funds, provided that disbursement in excess of an amount to be authorised from time to time by the Executive Committee shall require its prior approval.
 
13.10.   Any statement, notification, appointment, information or submission to the Executive Committee or to the Secretary General, may be done, considered or deposited by the Bureau and shall have valid, in spite of vacancy in the office of the Secretary General.
 

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