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V. Administrative and control bodies of the Association 
 

5.1. With the purpose to maintain the activity of the Association, the following administrative bodies shall be established: the General Meeting of the members of the Association (Conference); the Executive Committee of the Association, the President of the Association, the Vice-Presidents of the Association and the Secretary of the Association. All administrative bodies of the Association, except for the Vice-Presidents, shall be elected for 5 years. The same persons may hold executive positions in the Association repeatedly on an unrestricted basis.

5.2. The General Meeting of the members of the Association (Conference) – hereinafter referred to as “General Meeting” – shall be the supreme collective administrative body of the Association and it shall be convoked in case of need, but not less than once in 2,5 years. The date, venue and agenda of the General Meeting shall be determined by the Executive Committee of the Association.

5.2.1. The Executive Committee of the Association may convoke the extra meeting at the request of not less than one third of the members of the Association, the Executive Committee or the President. The term of holding such meetings shall be determined within 30 days from the date, when the Executive Committee received the corresponding request.

5.2.2. The General Meeting shall be considered as held, if there were present the representatives of 50% of the local branches existing at the time of holding the General Meeting. During the General Meeting decisions shall be taken by a simple majority of votes of the total number of the members of the Association present at the Meeting, except for cases, envisaged by this Statute.

5.2.3. The members of the local branch of the Association may delegate the right of participation in the General Meeting of the Association to his/her representative (representatives).

The powers of a representative at the General Meeting of the Association shall be confirmed by the minutes of the meeting of the participants of the local branch.

While participating at the General Meeting and voting, every representative of the local branch shall have one vote.

5.2.4. The General Meeting shall have the right to consider any matter in relation to the activity of the Association. The exclusive competence of the General Meeting shall include:
 

  • approval of the Statute and amendments to it;
  • determination of the main areas of activity of the Association;
  • consideration of the most important current and prospective matters in relation to the activity of the Association;
  • election of the President of the Association, the Secretary of the Association, the members of the Executive Committee of the Association by open direct vote.
  • implementation of the property rights;
  • hearing and approval of reports of the President of the Association, the Secretary of the Association, the Executive Committee of the Association and review of the results of the independent audit of financial activity;
  • taking decisions on reorganization or liquidation of the activity of the Association; initiating the Liquidation Commission.
  • termination of the activity of local organizations of the Association upon the initiative of the Executive Committee of the Association;
  • initiation of extra and repeat audit of financial activity.

 

5.2.5. With the purpose to raise the effectiveness and efficiency of management of the Association, the General Meeting may delegate some of its powers to the Executive Committee of the Association with the further approval of its decisions by the General Meeting.

5.3. Within the period of time between the sessions of the General Meeting, the Executive Committee of the Association shall control the activity of the Association.

5.3.1. The Executive Committee of the Association shall be a collective executive body of the Association. The Executive Committee shall be convoked by the President in case of need, but not less than once in 6 months. The President shall preside at the meetings of the Executive Committee. The number of members of the Executive Committee shall be determined by the General Meeting.

5.3.2. The Executive Committee of the Association shall make decisions within its competence, provided by the Statute, if not less than 2/3 of the total number of members of the Executive Committee take part in the meeting. Decisions shall be taken by the majority of votes of the members of the Executive Committee present at the session. In case the number of votes "for" and "against" coincides, the President shall have a casting vote.

5.3.3. In case of the need to take urgent decisions, the Secretary, by order of the President, shall conduct the urgent poll of the members of the Executive Committee of the Association by providing them with a draft decision for examination. Such survey may be conducted by phone, and the draft decision may be sent via fax or e-mail. The members of the Executive Committee shall either approve a draft decision or reject it, submitting their commentaries, within 2 days. The decision shall be considered as accepted, if not less than a half of the members of the Executive Committee of the Association have approved it. The President shall inform the members of the Executive Committee about the results of the survey within 5 days after the last commentary has been submitted.

5.3.4. The Executive Committee of the Association shall:

 

  • implement the decisions of the General Meeting;
  • represent the Association at state bodies, other organizations and abroad;
  • organize the activity of the Association in a period of time between the sessions of the General Meeting;
  • make decisions on establishment of local branches and approve their statutes (provisions);
  • coordinate the activity of the local branches;
  • determine the place, date and agenda of the regular and extra General Meetings on presentation of the Secretary of the Association;
  • make decisions on admission and expulsion of collective, individual and honorary members of the Association in compliance with the requirements of this Statute;
  • make decisions on granting the status of an honorary member of the Association to any person for personal outstanding achievements in accordance with the objectives and tasks of the Association;
  • approve the provisions on the procedure and amount of payment of entrance fees and membership dues;
  • approve specimens of seals and stamps, emblem, awards and other attributes with the name of the Association;
  • resolve all matters that are not related to the exclusive competence of the General Meeting;
  • dispose of property of the Association in the order established by the Statute;
  • make decision on establishment of enterprises, self-financing organizations, agencies etc.

 

5.3.5. The members of the Executive Committee shall perform their duties on a voluntary basis.

 

5.4. The President of the Association shall be elected by the General Meeting for a term of 5 years.

5.4.1 The President shall:

 

  • represent the interests of the Association without the special commission in the relationships with state authorities, administrative bodies, political parties, movements, and public organizations, international public organizations and other structures, etc.;
  • be in charge of, organize and govern the work of the Executive Committee of the Association, preside at its meetings;
  • submit the issues for consideration by the Executive Committee of the Association concerning the expulsion of the collective members of the Association for violation of the requirements of this Statute;
  • have the right to submit any other issues relating to the activity of the Association for consideration by the General Meeting;
  • have the right of first signature of all financial documents of the Association;
  • have the right to delegate particular powers to the Secretary of Association;
  • appoint at least two Vice-Presidents from among the members of the Executive Committee of the Association.

 

5.4.2. The Vice-Presidents of the Association shall:

 

  • execute commissions of the President of the Association related to administration of the specific areas of the activity of the Association;
  • represent the Association, by order of the President, in the relations with other authorities, agencies and organizations;
  • represent the Association, by order of the President, during visits abroad and receipt of the foreign delegations;
  •  perform other highly important commissions of the President.


In case of long-term absence of the President of the Association, the Vice-President, authorized by the decision of the Executive Committee of the Association, shall perform the duties of the President.

5.5. The Secretary of the Association shall be elected by the General Meeting for a term of 5 years.

5.5.1. The Secretary shall:

 

  • organize and supervise of the Association, and in case of absence of the President preside at the meetings of the Executive Committee of the Association;
  • ensure independent audit of the financial activity of the Association, no later than 3 month before regular General Meeting, as well as arrange repeat or extra audit in cases envisaged by this Statute; 
  • develop and approve the provisions in relation to personnel of the Association, manage its work;
  • organize the meetings of the Executive Committee of the Association;
  • have the right to submit any issues relating to the activity of the Association for consideration by the General Meeting;
  • resolve all other organizational issues in relation to the current activity of the Association, which according to this Statute do not fall within the competence of other bodies.

 

5.6. The control (supervision) over the financial activity of the Association shall be ensured through conducting independent audit not less than 1 time in two-and-a-half years.

 

5.6.1. The audit of the financial activity shall be conducted through concluding an agreement with an independent audit company, which is licensed for providing such services and has irreproachable business reputation on the relevant services market.

 

5.6.2. The General Meeting of the Association, by its special motivated decision, shall have a right to assign the repeat and extra audit of the financial activity of the Association, entrusting it to another audit company.

 
01.03.2021 
 

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